1. Set clear goals and priorities

What do you want to achieve with your event? Who are you trying to reach? How will you measure success? Once you know your goals, you can allocate your budget wisely and avoid unnecessary expenses.

2. Create a realistic budget and track your spending

Estimate all the costs of your event and identify your sources of income. Use a spreadsheet or software tool to track your budget and spending.

3. Negotiate with vendors and partners

Get the best deals by researching market rates and comparing different offers. Leverage your relationships and network to find discounts and perks.

4. Hire freelance conference producers and event managers

This can be a great way to save money by hiring staff for specific projects and tasks without the long-term commitment and costs associated with hiring a full-time employee.

5. Optimise your event design and logistics

Choose a venue that meets your needs and budget, and plan your event schedule, layout, and flow to maximise efficiency and minimise waste. Consider using digital and sustainable solutions.

6. Manage risks and changes

Identify potential threats and challenges, develop a risk management plan, and communicate regularly with your team, vendors, partners, and attendees.

If you need skilled personnel for short-term projects or specific phases of your event, TEMBO CONTENT can connect you with high-quality freelance conference producers and event managers.

This is ideal for when you need skilled personnel for short-term projects or specific phases of your event or are seeking a cost-effective way to fill gaps in your team or cover for parental leave.

Please feel free to contact us if you need content or event management support.